Pay a regular paycheck

It's payday! Time to submit your regularly scheduled payroll to QuickBooks Online Payroll Full Service. We'll walk you through the easy steps when you're ready to run your payroll for a group (or all) of your employees for the first time. To make this simply and easy, we're going to break the steps up in 2 parts:

Part 1 — Select the employees to pay and start your payroll

  1. In the left navigation bar, click Employees.
  2. Click Run payroll.
  3. If prompted, select a pay schedule and then click Continue.
  4. On the Enter employee pay details page, select the appropriate Pay period and the Pay date — the date you want printed on the check or pay stub.
  5. All employees in the list are automatically selected for you. If a new employee is missing, add the employee.
    6. Track payroll expenses by job, class, or service item?

    If you track your payroll expenses by the type of job, location or department, or type of service:

    1. Select the hours link to open the Add compensation and tracking details for this paycheck.


    2. Select a job, class, or service item and the pay item, such as Regular Pay.
    3. Enter the number of hours for each job, class, or service item.
    4. Click Add another pay line for each type of pay or number of hours.
    5. Click Save.
      The total hours appear on the Enter Employee Details page.

    You may have additional pay items to add to this check for the pay period, like vacation, reimbursement, and so on. Those items are included on the Enter Employee Details page.

Part 2 — Enter employee hours, pay types, and preview and submit your payroll

  1. For each hourly employee, enter hours in the appropriate columns, such as Regular Pay Hrs, OT Hrs, or Holiday Pay Hrs, depending on what you've set up for the employee. Hours are already filled in if the employee's hours were entered on a time sheet.)
    2. What if I need to enter minutes?

    Use a colon to separate the minutes from the hours, such as 30:25 for 30 hours and 25 minutes.

    You can also enter minutes as decimals, such as 35.75 for 35 hours and 45 minutes.

  2. Enter dollar amounts as needed for types of pay such as Commission or Reimbursement.
  3. If you need to review or enter more details than the columns you see, click the gear icon on the right of the page.

    4. You can show more columns by checking the boxes next to the columns you want to see. What if some pay types or deductions are missing?

  4. Click Preview payroll.
  5. Click Submit payroll.
    6. What happens next?
    When you click Submit payroll:
    • We start processing any direct deposit paychecks.
    • You can start printing any manual paychecks.

      • If you find any errors after payroll is submitted, contact us immediately.

See also