Print checks and pay stubs

You can hand write checks or you can print checks and pay stubs for your employees and contractors from the QuickBooks Online Payroll Full Service site.

Print checks

You'll need QuickBooks-compatible check stock to print your paychecks. Check stubs can be printed on regular printer paper. Before you print your checks on check stock for the first time, print the alignment sheet on regular printer paper and contact us (live chat) so an Full Service Payroll agent can help you set up the alignment.

  1. Create paychecks on a regularly scheduled payroll.
  2. Click Paycheck list under the Run payroll button on the Employees page.
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    Mouse over the image or click here to see the image in a separate window.

  3. Select the checks to print and enter the check number.

    The Print button appears only when one or more checks are selected in the paycheck list.

  4. Click Print. The checks appear in a PDF viewer.
  5. Make sure your printer is filled with check stock.
  6. Click the printer icon in the PDF viewer and follow the instructions.
Need to reprint a paycheck?

You can reprint paychecks anytime by accessing the Paycheck List report.

  1. In the left navigation bar, click Reports.
  2. Click All Reports on the Reports page.
  3. Scroll down and click Paycheck List.
  4. Select the checks to print and enter the check number.

    The Print button appears only when one or more checks are selected in the paycheck list.

  5. Click Print. The checks appear in a PDF viewer.
  6. Make sure your printer is filled with check stock.
  7. Click the printer icon in the PDF viewer and follow the instructions.

Print pay stubs

You can print pay stubs (also called payslips or stubs):

Immediately after you create a paycheck
  1. On the confirmation page, click Print pay stubs.
    The paycheck opens as a PDF (Portable Document Format) in a PDF viewer    .
  2. Click the printer icon and follow the instructions in the PDF viewer.
Anytime you need to print a pay stub
  1. In the left navigation bar, click Reports.
  2. Click All Reports on the Reports page.
  3. Scroll down and click Paycheck List.
  4. Select the checks to print and enter the check number.

    The Print button appears only when one or more checks are selected in the paycheck list.

  5. Click Print. The checks appear in a PDF viewer.
  6. Make sure your printer is filled with check stock.
  7. Click the printer icon in the PDF viewer and follow the instructions.

See also