Print and use this list as a guide to complete your year-end tasks.
| Review/update employee info | |
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Run reports for year-end (Employee Details, Payroll Details, Payroll Wage and Tax Summary) |
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Review employee data (name, address, social security numbers) |
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Make sure that all employee paychecks have been recorded (handwritten, termination, and bonus checks) |
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Verify employee wage and benefit information |
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Review employee sick and vacation settings |
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Review local taxes and tax settings |
Order year-end supplies | |
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Order W-2 forms and envelopes (if necessary) |
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Order compliance posters |
Prepare and File Payroll Tax Forms and Payments |
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Prepare and distribute employees' W-2s |
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File employees' W-2s with the agency |
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Review and record all state unemployment (SUI) payments |
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File other federal forms (for example, 941, 940) |
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File state forms (forms and due dates vary by state) |
Prepare for the 2011 tax year |
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Update SDI/SUI rate changes (effective January 1) |
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Review and update federal and state deposit schedule changes |
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Have employees review and, if necessary, update their federal (W-4) and state withholding forms |