Set up Export to QuickBooks (IIF)

Following are instructions to send your payroll data from Intuit Full Service Payroll to QuickBooks Desktop or QuickBooks Mac Desktop 2016 by means of an IIF (Intuit Interchange Format) file.

Step 1 — Download the IIF from Intuit Full Service Payroll

1. On the Home page, under Related Activities, click Export to QuickBooks.
2. Select QuickBooks Desktop > Export my Intuit Full Service Payroll information to a downloadable IIF (Intuit Interchange Format) file.
   
   

   If you're a Mac user, select QuickBooks Mac Desktop 2016.

3. Map your Intuit Full Service Payroll transactions to your QuickBooks chart of accounts. These are the accounts within your chart of accounts that you want to send your payroll data to.
4. Once you've selected your accounts, click Finish!.
   
5. If you've created any manual entries in QuickBooks for payrolls created in Intuit Full Service Payroll, back up your company file and delete these entries.
   
   Intuit Full Service Payroll sends and itemizes payroll data to QuickBooks a certain way and it's best to delete any manual entries for easy reconciliation. We'll send all existing Intuit Full Service Payroll data to QuickBooks after your next payroll run.

Step 2 — Import the IIF file into QuickBooks

1. On the Home page, click Export to QuickBooks.
   If you receive a status 404 error, clear your browser’s temporary internet files and cookies and try again.
2. Click Export in the Export to QuickBooks window.
3. Save the file to your computer.
   
   

   Windows users: DO NOT click Open or the file will become corrupted and will not import correctly.

   To avoid duplication, we recommend that you always use the same file name and overwrite the previous export file.

4. Import the IIF file to QuickBooks:
   
   
   Windows

   1. Open your QuickBooks Desktop company and click File > Utilities > Import > IIF files.
   2. Select the .iif file you saved to your computer in step 3.
   Mac

   Open your QuickBooks Mac Desktop 2016 company and click File > Import from IIF.
   

   You'll be prompted to back up your QuickBooks Mac Desktop 2016 company file before continuing. However, if you prefer to skip this step, click Cancel Backup.

   If you skipped the backup, QuickBooks Mac Desktop 2016 will provide a list where you can locate the IIF file. Open the file and you'll then receive a message that the import was successful.

See also

• Paycheck and payroll tax payments
• Wage expenses
• Company contribution expenses
• Employer tax expenses
• Tax liabilities
• Other liabilities and assets