Add an employee

When you add a new employee, it's helpful to have the employee's Form W-4 info handy. Be sure the employee has filled out the necessary new hire forms — I-9, W-4, and the state withholding allowance certificate.

1. Click the Employees tab.

2. Enter info about the employee, and then click Continue.
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   If the state isn't listed, then it's not currently set up in your payroll account. Start an online chat and anIntuit Full Service Payroll agent will be happy to set it up for you.

3. If you export to QuickBooks and you separate wage expense accounts for different employee groups or you added a new company contribution or deduction, you'll need to update your export settings.
   How to update export settings

   1. Click the Account Settings tab.
   2. Next to Export To QuickBooks, click Edit.
   3. Click Edit next to the section you want to update.
   4. Select or enter the new export accounts for the employee, and click Save.
   5. Click Finish.

Additional info

• Be sure to keep the employee forms (the employee's latest W-4, I-9, state withholding allowance, direct deposit authorization, and so on) for 3 years after the last data entry with the company.
• Intuit Full Service Payroll automatically processes the new hire forms with the state. You don't need to do anything.

Contact us if:

• Your employee has special tax exemptions
• You need assistance updating your export preferences

See also

• New hire reporting
• Change employee details
• Set up a vacation or sick pay policy
• Paycheck deductions and contributions
• Set up employees for direct deposit