Edit contractor info

If your contractor provides you with new contact info or needs to change their pay method, you can edit their profile to reflect their updates. You can also edit an individual contractor’s pay stub access.

  1. Click the Employees tab.
  2. Scroll down to the Contractors section and click the name of the contractor.
    3. Don't see your contractor's name?

    The contractor may be set as Inactive. Select the drop-down list to show All contractors, and then click the name of the contractor:

    Mouse over the image or click here to see the image in a separate window.

  3. Click Edit in the Contractor info section.
    4. Show me

    Mouse over the image or click here to see the image in a separate window.

  4. Make any necessary updates to the contractor's info.

    • Current status (active or inactive) lets you hide or show contractors on payday and on reports.

    • Individual Social Security number (SSN, looks like 123-45-6789) or Business Employer Identification Number (EIN looks like 12-3456789).

      If the contractor provides an ITIN (Individual Taxpayer Identification Number) which starts with a 9 and has a range between 70 to 99 in the fourth or fifth digit, it will be rejected. The ITIN is not supported in Intuit Full Service Payroll.

      If you are updating the SSN or EIN, be sure to get a new W-9 for you to keep on file (and keep it for three years after their last transaction with the company).

    • Postal address — where the Form 1099-MISC will be mailed.

    • Email — individual contractors who use Paycheck Records to view pay stubs.

    • Payment method (either paper check or direct deposit) — you are currently only able to direct deposit into either a checking or savings account, and you cannot split transactions. We recommend getting a voided check and a direct deposit authorization form from the contractor to ensure accuracy.

    • For business contractors, select the checkbox for I have paid this contractor outside the service this calendar year to add a contractor payment that was made outside the system. If an amount is already entered, you will need to add the new payment amount to the amount already entered, and then enter the total in the box. You can also just create a check for the amount paid to the contractor with the date they received the funds.

      Compensation field — enter previous payments that need to be reported in box 7 of Form 1099-MISC.

      Reimbursement field — enter business-related expenses prepaid by the contractor that you then pay back to them. Any amounts entered here will not be reported on Form 1099-MISC.

      Show me
      Mouse over the image or click here to see the image in a separate window.

  5. Click Save.

Edit contractor pay stub access and password reset

To provide an individual contractor with access to view pay stubs, see setting up a contractor with Paycheck Records. To edit an individual contractor 's current access to view pay stubs:

  1. Select the Employees tab.
  2. Scroll down to the Contractors section, and then select the name of the contractor.
  3. Click Edit in the Paycheck Records info section.
  4. You have the option to turn off the contractor's access to Paycheck Records, change the email address, or reset the password.
What's the difference between contractors and employees?

The amount of control the employer has over the worker determines whether the worker is an employee or an independent contractor (also called a 1099 contractor, freelancer, or self-employed).

Employee Independent Contractor
The employer controls what work must be done and how. Self-employed workers control how the work gets done.
The employer supplies the tools to complete the work. Self-employed workers usually provide their own tools.
The worker is an employee who works, usually exclusively, for the employer. The worker is self-employed and has an independent business serving multiple clients.
Employers pay employment taxes on an employee's behalf. Self-employed workers pay their own employment taxes.

At year-end, employees receive a W-2 form.

As part of your Intuit Full Service Payroll, we prepare employee W-2 forms, file them with the government agencies, and mail them directly to your employees at year end.

At year-end, self-employed workers receive a 1099, unless they are incorporated.

As part of your Intuit Full Service Payroll, we prepare contractor 1099 forms, file them with the government agencies, and mail them directly to your contractors at year end.

Still not sure? See Is your worker a 1099 contractor or a W-2 employee?

See IRS Publication 15, Circular E: Employer's Tax Guide for more info.

See also