Print W-2 forms for employees

Provide your employees with their copies of Form W-2 by January 31, 2017. Before you print the copies, verify employee information (such as address, wage, taxes, and benefits).

1. Make sure that you have the correct paper in your printer, and you have set up your printer to only print on one side of the paper.

2. In the navigation bar, click Taxes > Payroll Tax.

3. Under Forms, click Annual Forms and then W-2, Copies B, C & 2.
4. In Form W-2 Printing Settings, choose the type of paper you want to print on.
5. Verify or provide information, if needed.

   • If prompted, verify your tax codes and then click Continue.
     We prefill the tax code field, so you don't need to look it up. You only need to do this once.
   • If prompted, tell us whether or not one or more employees were active participants in a retirement plan during the tax year and then click Continue.
     If you track contributions to retirement plans outside of your Online Payroll account, you'll need to manually select the Retirement Plan checkbox for each active participant.
6. In the Printable Employee Copies: Form W-2 window, click View and review and print:
   • Copy B (for the employee to file with personal tax return)
   • Copy C (for employee records)
   • Copy 2 (for employee to file with any local tax return)
7. Click the print icon.

Print only on one side of the perforated or blank paper — you don't want to accidentally print another employees' information on the back.

8. Review the printed copies, and then click Archive to store an electronic copy for future reference.
9. Distribute the printed copies to your employees. If you mail them, the postmark must be no later than January 31, 2017.

See also

• Prepare and file federal W-2 forms
• What kind of paper do I need to print W-2 forms for my employees?
• Where can I buy perforated paper for printing W-2 forms (employee copies)?

Still stuck? Contact us