Prepare and file federal W-2 forms

You must:

You can electronically file your W-2 forms through QuickBooks Online Payroll's Electronic Services at no extra charge. You don't need to enroll in Electronic Services to file Forms W-2 (and W-3 information) with the Social Security Administration (SSA).

File Form W-2 with the Social Security Administration (SSA)

QuickBooks Online Payroll allows you to electronically file Forms W-2 with the agency at no additional charge, even if you're not going to electronically file any other tax forms with us.

Why is my filing status Submitted or In Progress?

After you prepare your Forms W-2 and send the information to us, you may notice that the filing status in your QuickBooks Online Payroll account displays "Submitted" or "In Progress."

To make sure we have the latest agency information and make any necessary updates to your data, we start sending W-2 information in batches to the agency on January 20. The electronic Forms W-2 are due on January 31.

After we submit the W-2 information to the agency, the filing status will change to "Completed" and you'll receive an email notification.

 


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