Delete an employee

If you have paid an employee in the current tax year, you need their info in QuickBooks Online for year-end taxes. Instead of deleting employees you have paid, change their status to an inactive option like Terminated or Unpaid leave.

You cannot delete an employee from the employee list if you have paid them during the current year. Use caution when deleting an employee.

To delete an employee:

1. In the left navigation bar, click Employees.
2. Click the name of the employee to delete, and then click Edit employee.
3. Click Delete employee at the bottom of the employee's page.
4. Click Yes to confirm the deletion.

See Take an employee off payroll to change the status of an active employee.

See also

• What to do when an employee leaves or is terminated

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