What to do when an employee leaves or is terminated

When an employee is terminated or leaves your company for any reason:

Remove the employee from the list of people you pay

Hide the employee from the list of people you pay and stop their payday reminders

  1. In the left navigation bar, click Employees.
  2. Click the employee's name.
  3. Click Employment at the top of the employee's page.
  4. Select Terminated from the Status drop-down.
  5. Optionally, enter the Termination date — the employee's last work day.
  6. Click Done.
  7. Choose whether to create the employee's Record of Employment (ROE) later or now.

View terminated employees

  1. In the left navigation bar, click Employees.
  2. Click the drop-down arrow above your employee list and then select Inactive employees.

Check the Status column to see the employee's current status (Active, Terminated, Unpaid leave of absence, etc.). The payroll data for inactive employees stays in our system so that year-end taxes and reports are correct.

Send the terminated employee a Record of Employment (ROE) and a T4 slip
  1. Give the employee their final pay on their regular payday.
  2. Give the terminated employee a Record of Employment (ROE) no later than 5 days after the employee stops working for you.
  3. Give the employee a T4 slip, and a Relevé 1 slip if your employee works in Québec, before February 28 of the year the employee stops working for you. File the T4 slip with the CRA and the Relevé 1 slip with Revenu Québec before the end of that year.

See also

 


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