Make tax payments electronically

To pay taxes electronically, you need to sign up for our electronic services. After your electronic services enrollment is complete, you can approve payments and the funds are automatically withdrawn from your bank account on or before the payment date (depending on whether it's a federal or state tax).

To pay taxes electronically:

  1. If you haven't already, sign up for electronic services. See Sign up for e-file and e-pay.

  2. In the left navigation bar, click Taxes > Payroll Tax. Then click Pay Taxes.

    You'll see a list of taxes that are due.

  3. For the tax you want to pay, click Create Payment.
  4. Verify the tax payment information, and click Approve.

To view tax payments you've made:

Click the Employees tab and choose Taxes & Forms. In the Overview screen, click the link in View Tax Payments you have made. In the navigation bar, click Reports. Then click All Reports > Manage Payroll > Payroll Tax Payments . In the left navigation bar, click Reports, All Reports, Manage Payroll, and then Tax Payments.

How do electronic payments work?

Federal e-payment

The Electronic Federal Tax Payment System (EFTPS) enables you to pay your federal payroll taxes electronically. EFTPS saves time and eliminates mistakes. Effective in 2011, the IRS requires electronic payment of federal payroll taxes.

Here's how federal e-payment works:

  1. You approve a federal e-payment.

    You must approve a federal e-payment no later than 5 pm PT two banking days before the payment date.

  2. We transmit a payment record to the IRS that contains:
    • the amount of the payment
    • the date of the withdrawal
    • your EFTPS account information
  3. The IRS assigns an electronic funds transfer (EFT) confirmation number to this payment and sends us confirmation that they've received it.
  4. We send you the IRS confirmation in an email.
  5. On the withdrawal date you indicated, the IRS debits your bank account for the tax payment amount.
State e-payment

Availability of e-payment varies from state to state. For more information, see state tax e-pay availability.

Here's how state e-payment works:

  1. You approve a state e-payment.

    Electronic processing times can vary from state to state. For most states, you must approve e-payments by 5 pm PT, two banking days before the payment date. Others require approval three or five banking days before the payment date.

    QuickBooks Online Payroll reminds you when your payment is due, so be sure to check your QuickBooks Online Payroll To Do list and your email reminders for the e-payment cutoff date and time.

  2. We withdraw the funds from your bank account.
  3. We send the payment to the state tax agency.
  4. We send you an email to inform you that we have sent the funds to the state.

 


Did this help you?YesNo



Still stuck? Contact us