Verify employee details

To ensure employee W-2s are accurate, verify employee details, especially Social Security numbers, before you run your final payroll:

  1. Click the Reports tab.
  2. Click the name of the report you need.
  3. Click the Employee Details report, and then print the report.
  4. With each of your employees, confirm their legal name, current address, and Social Security number.
    Show me
    Example of an Employee Details report.
    The most common error on W-2s is mismatched Social Security numbers, so double check your employee names and Social Security numbers.

If you have employees who no longer work for you (but were employed anytime during the tax year), you can confirm their W-2 details by clicking the Employees tab, choosing Show: All employees, and then clicking the employee's name.

Have any 1099 contractors?

If you have contractors, confirm details with them as well to ensure 1099s are accurate. To confirm totals paid for the year, run the Contractor Payment Details report.

Show me
Example of a Contractor Payment Details report.

Tips, Tricks & FAQs

What about inactive or terminated employees?

We'll be providing W-2s to all active, inactive, or terminated employees you paid in the tax year, so be sure to verify their names, addresses, and Social Security numbers. Click the Employees tab, select Show: All employees, and then click the employee's name.

Can I get a printed 2016 year-end calendar?

Sure! Click here to display the 2016 Year-End Calendar (pdf).