Commonly used reports

You can use reports to gather some useful information for your business or your financial advisor. Here are a few examples.

Looking at payroll reports generated before joining Intuit Payroll? In Intuit Full Service Payroll, these reports will show only YTD totals for each employee. We recommend that you keep an online or printed version of reports from your prior payroll provider for more detail about your employees, payroll, and filings.

Taxes and Forms

Totals for state and local taxes

Use the Tax and Wage Report as a great way to find the information you need for state or local taxes. For example, click the name of a tax in the report to see the amount of tax paid for each employee, which are sorted by Social Security number (SSN). By default, the report shows the total taxes withheld from the last payroll. If you'd like, you can change the date range or the report options to customize the results.

Tax payments made on your behalf

Use the Tax Payments report to see all of the tax payments we made on your behalf for a particular time period.

  1. Click the Reports tab.
  2. Select the Tax Payments report.
  3. Adjust the date range or the report options to customize the results.
  4. Click Run Report.
Taxes owed and taxes paid

The Tax Liability report shows a summary of which taxes are owed and which are paid.

  1. Click the Reports tab.
  2. Select the Tax Liability report.
  3. Adjust the date range or the report options to customize the results.
  4. Click Run Report.

Here's a description of each column:

Form W-3 information

Intuit Full Service Payroll does not provide a W-3 form because we electronically transmit your W-2 forms to the Social Security Administration (SSA). But you can generate the Tax and Wage Summary report that includes the W-3 information provided to the agency.

See Form W-3: Transmittal of wage and tax statements for more info.

Employees and Contractors

Employee addresses and Social Security numbers

Use the Employee Details report at year end to verify employee addresses and Social Security numbers so we can prepare, file, and mail your employee W-2s.

Employee deduction totals — like child support payments and other garnishments, or loans paid

Use the Deductions and Contributions report to show total and individual deductions and contributions like loan repayments, garnishments, 401(k) contributions, and health insurance deductions.

For example, to run a report for a specific child support order:

  1. Click the Reports tab.
  2. Select the Deductions and Contributions report.
  3. Adjust the date range as necessary.
  4. From the Deduction drop-down arrow, select the child support order.
  5. Click Run Report.
Payroll totals breakdown by employee

The Payroll Details Summary By Employee report offers a breakdown of total wages and deductions by employee for a specific period of time. To run this report:

  1. Click the Reports tab.
  2. Select the Payroll Details report.
  3. Adjust the date range or the report options to customize the results.
  4. Click the Employee drop-down arrow, and then select Summary by Employee.

    Summary By Employee
  5. Click Run Report.
Contractors details and payments

Get contractor details and payment reports.

Printed pay stubs or payment slips for your employees or contractors

Use the Print Paychecks and Pay Stubs report to see paychecks or payments for a selected period and then print checks or stubs for your employees or contractors.

  1. Click the Reports tab.
  2. Under Print Paychecks, click Print Paychecks and Pay Stubs.
  3. Select the paycheck(s) to print.
  4. Click Print.

Payroll Costs

Total cost of payroll to your business

The Total Cost report is a great report to run if you're trying to determine the entire payroll cost for the business for a specific period of time.

  1. Click the Reports tab.
  2. Select the Total Cost report.
  3. Adjust the date range or the report options to customize the results.
  4. Click Run Report.

The Total Cost column is a total of employee wages, reimbursements, and the employer portion of taxes.

See also