Taxes and forms for terminated employees

Be sure to update information for any employees you paid during the year — including inactive or terminated employees.

If you have terminated or inactive employees that you paid this year, be sure you've added them to QuickBooks Online Payroll. Adding these employees and their payroll history ensures that:

• W-2 forms are available at year end for these employees.
• Tax calculations for the year are 100% complete and accurate.

To change the status of an inactive employee who you rehired:

1. In the left navigation bar, click Employees.

2. Click the name of the employee you want to put back on payroll, and then click Edit employee.
3. Click Employment.
4. Click the Status drop-down arrow, and select Active.
   
5. Click Done.

See also

• Add an employee
• Delete an employee
• Payroll topics

Still stuck? Contact us