Set up company contributions to a Health Savings Account (HSA)
Unlike traditional retirement or healthcare contributions, you can set up HSA contributions as
a type of pay on your employees' paychecks.
To set up company HSA contributions for employees:
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In the left navigation bar, click Employees.
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Click the employee's name, and then click Edit employee.
- Under How much do you pay this employee? click Add additional pay types if you haven't selected any other pay types, or click the pencil icon if you have.
- If the pay type is not in the Additional pay types list, click Even more ways to pay this employee to see more pay types, and select it from there.
- Select the Company HSA Contribution checkbox.
- Enter a recurring amount to contribute each payday. If you prefer, you can leave the amount blank, and then enter occasional contributions when you create paychecks.
- Click Done.
You are responsible for determining an employee's eligibility and annual maximum for HSA contributions. We do not automatically limit the annual maximum for you because plans vary widely.
About HSA-contributions and W-2 forms
- If the employee has both an employee-deducted and company-contributed HSA, Box 12 on Form W-2 shows the total of the two amounts.
- On W-2 forms, your contributions to an employee's HSA are reported in Box 12 but excluded from federal wages and most state wages.
- If your contributions are taxable at the state or local level, we include the amount in taxable state wages.
See also
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