Delete a paycheck

Delete the most recent paycheck

It's easy to delete an employee's most recent paycheck.

To delete a paycheck:

1. In the left navigation bar, click Reports.
2. Click in the search box (the one with the magnifying glass icon) to see a drop-down list of reports. If you know the name of the report, start entering the report name to quickly jump to it in the list.
3. On the Paycheck List Report page, select the checkbox next to the paycheck to remove.
4. Click the Batch Action drop-down arrow, and select Delete. You'll see a message asking you if you're sure you want to delete the check.
5. Click Yes to confirm you want to delete it.

Delete an older paycheck (not the most recent)

To delete an older paycheck, you also have to delete any paychecks for that employee that came after. Delete the paychecks working backwards from the most recent check until you get to the check you need to delete.

If you need to delete far back

If you need to recreate a paycheck in a quarter for which a SUI tax payment was made (in any state except California), you'll need to delete that tax payment first, recreate the paycheck, and then recreate the SUI tax payment. If you paid the SUI tax payment electronically, though, you'll need to contact us to do this for you.

If you delete or recreate paychecks for a period in which tax payments have been made or forms have been filed, you may have additional tax payments due or credits owed. You may need to prepare and file amended tax forms. (In that case, you'll need to get help from your accountant; QuickBooks Online Payroll doesn't support amended forms.)

Recreate paychecks

After you've deleted paychecks, you should recreate the ones you need in pay date order from the earliest date all the way up to the present.

Don't worry. When you recreate paychecks, our system automatically recalculates taxes and forms.

When you need to contact us

There are some types of paychecks you can't delete yourself. Please contact us for help deleting any of these types of paychecks:

• A direct deposit paycheck after the money has been transferred. What time is money transferred? After we delete the paycheck for you, you'll need to collect the net pay from the employee.
• An adjustment check (adjustment checks are typically created automatically when a tax rate changes).
• A paycheck that included an Intego workers' compensation payment. (You can delete paychecks with other types of workers' compensation payments.)

See also

• Edit an employee's most recent paycheck
• Payroll topics

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