Print W-2 forms on perforated paper

• Purchase enough perforated paper for your employees. You'll need at least two pages for each employee. Where can I buy perforated paper for printing W-2 forms (employee copies)?

If you don't have enough perforated paper, you can print the page with Copy B, 2, and C on perforated paper and the page with just Copy 2 on plain paper by inserting plain paper between the perforated pages.

• In special cases, some employees have more data and need more than two pages. For example, if an employee is subject to more than two local taxes, or has more than two items in Box 14, or more than four items in Box 12, we print additional copies of Form W-2 with just the additional data.

• Make sure you print only on one side of the perforated paper. The other side has instructions.

Changing settings for printing on perforated paper

1. Click your company name at the top right, click Payroll Settings, and then click Preferences.
2. Click Form W-2 Printing Settings.
3. Under How do you want to print Form W-2s?, click I'm planning to print on perforated paper.
4. Click OK.

If you want to print on plain paper instead, see Print W-2 forms on plain paper.

See also

• Print W-2 forms for employees
• Will you prepare my employees' W-2 forms?
• Prepare and file federal W-2 forms
• Where can I buy perforated paper for printing W-2 forms (employee copies)?
• Payroll topics

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