Change employee info
There may be times when an employee moves, changes withholdings, would like a different pay type, and so on. Changing employee info works similar to adding a new employee. Simply change the desired info in the Pay, Profile and Employment sections.
After you add a new employee and pay them for the first time, you can change the employee info.
To make changes to information about an employee:
-
In the left navigation bar, click Employees.
- Click the employee's name. You'll see a page with information about that employee.
- Click the pencil icon next to the information you need to change or add:
Pay- Change information on the employee's W-4 for state and federal taxes, including:
- Social Security number
- Number of allowances
- Additional withholding amount
- Filing status (like single, married, or head of household)
- Exemptions (if any)
- Add a new type of pay (like tips, overtime, or commissions).
- Change the rate of pay or add a second hourly rate.
- Change how often you pay this employee.
- Enter or change employee-paid deductions like retirement savings or medical benefits.
- Add company-paid contributions for HSAs or medical insurance.
- Add sick and vacation pay to an employee, and enter or change the starting balance if there is one.
Profile- Change your employee's home address, birth date, email address, or phone number.
- Enter notes about anything you might want to remember about this employee (like spouse or kids' names!).
Employment- Change employment status (like active, terminated, or paid leave of absence), work location, employee ID, workers' comp class, or hire date.
- Indicate whether you've filed a new hire report with the state and stored a completed I-9 form in your files for this employee.
- When you're done making changes, click Done.
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