Employee: Adding a new one

Congratulations on growing your business! When you add a new employee, you'll want to make sure you have their W-4 information handy. (Print a W-4.) Remember to report your new employee to your state so they can track employment statistics.

Complete the pay info for your employees before you pay them.

To add an employee:

Go here.
(Or click the Employees tab.)
Click Add employee.
Enter information about the employee
- Enter the employee's name.
- Click Enter W-4 form, and then enter the employee's withholding information.
- Select how often to include this employee in a payroll run.
- Select how you pay this employee, and enter how much. Click Add additional pay types to add a second hourly rate or other types of pay such as Overtime or Sick Pay.
- Under Does this employee have any deductions?, click the pencil icon to edit a deduction, or click Add a new deduction to add one.
- To change your bank info or select another way to pay your employee, click the pencil icon under How do you want to pay this employee?.
Click Done.

Reporting new hires

All states require that you report new hires. Click the check box if you've reported your new hire.

When possible, we pre-fill the new hire form for you and put it on your To Do list.

When we pre-fill the new hire form for the state, we'll enter the first paycheck date for the employee rather than the employee's hire or start date. The first paycheck date is the info required by all states (except Colorado).

To see your to do list:

Go here.
(Or click the To Do tab.)

For information about new hire reporting for your state:

Go to Payroll resources: Tools, supplies, websites.
Click State government resources.
Select your state.
Look for New Hire Reporting and click the corresponding link.

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Employee: Adding a new one

Reporting new hires

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